Outlook search phrase. The instruction is to include the phrase in quotes.

Outlook search phrase Get into the email folder which you want to search emails in. Nov 7, 2023 · To do this, you can use the following search query in the search bar: "to:my@email. Here are the steps: Start Outlook and click in the Search box. Jul 28, 2021 · Also, searching for numbers like ’10’ won’t return messages that contain “windows10”. In the Search Options section, select Match case, Match whole word only, and Search fields as formatted. Jul 1, 2010 · I am trying to search my inbox for messages that contain a specific phrase, but I continue to get "hits" on email messages that contain both words, but they aren't always together. In this video, we're demonstrating how you can search for an exact phrase in Outlook, using the cloud and desktop versions of the application. Filtering or narrowing down your search results is a pain if you don Apr 26, 2021 · The search bar is located at the top of your mailbox. Mar 10, 2021 · Outlook Search uses what is known as “prefix matching”. For example, if you search box subject for "project", (project), [. Mar 28, 2020 · Search Outlook By Keyword. On the Edit menu, point to New, and then click DWORD Value. What type of email account did you set up? Exchange, POP3 or IMAP? Have you tried using Advanced Search? Does it work? The search function may have some problems. How do I force an exact search of the sequence of these three characters? It’s like it is ignoring the parenthesis. Once you put your cursor in the Outlook Search Bar, you’ll see a drop-down arrow you can use to run an “Advanced Search” in Outlook. This will ensure that the search results only include that specific phrase. 3. Jun 24, 2019 · Outlook search for multiple words in same reply email. 1. When you type words into the Search box, Outlook scans both email messages and many types of attachments for that word or phrase. Save a custom search as a Search Folder. If I add the two words as one entry it treats them as a phrase rather than two distinct words, and if I add them as separate entries, it places an "OR" between them. Jul 16, 2011 · From this list; I only want to search for message 1 and message 2. Use the search suggestions: Outlook provides suggestions based on your previous searches and email content. 0 = Outlook 2013, 14. I want to search a single email message for a word, not search an inbox or folder to find an email. Completely restart Outlook to fix minor glitches that may be affecting the search function. By Shan Abdul. You can also use the Advanced search in Outlook if you don’t want to use search operators. To clear your search results, move your cursor over the search box and select Discard. The most important Outlook search commands. Maybe you can try using operators such as AND, NOT OR, >,<,= : Please refer to the link below: You can use NOT Operator to Exclude content that contains the term within a phrase. Example: If I search for "this exact phrase", the search results include all posts with any of the three words, so any post with "this" or "exact" or "phrase" instead of limiting the results to only posts with "this exact phrase". When I do this in OneNote--e. The Search box in Outlook Online is at the top of the page, in the header. This means that words like “plusses” and “plushie” but not words like “xelplus” or “surplus”. Searching for "365" will NOT find messages that contain "Office365". The most basic way to search with Outlook ’s Instant Search box is to enter keywords independently. Dec 6, 2024 · Click on the "Search" Tab: In the top-right corner of the Outlook interface, you’ll find the "Search" tab. 6. 0 in this registry path corresponds to the Outlook version (16. Modified 5 years, 9 months ago. May 6, 2024 · Outlook 2019, 2016, 2013: In a message, go to the Format Text or Message tab. By default "Advanced Search" (only will see the words "Advanced Search" if you hover) button has the text "Current Folder" so click "Current Folder" to open "Advanced Search". But for some reason; the advanced find only show me options like. In the Search box, type the keywords you want to search. Microsoft Outlook, along with the other Office apps, now has a new Search box in the title bar. Click on the Search box. 4. When testing on my side, search results return correctly. It's a relativ Oct 28, 2019 · Advanced Find Exact Word Search (Outlook 2016) When using Advanced Find, I searched "project" (with double quotes) on the Messages tab , Search for the word(s) . g. Feb 3, 2023 · 4. When you type words into the Search box, Outlook scans both email messages and many types of attachments for that word or phrase. 0\Outlook\Search Note xx. I am trying to find my name in a long message. Search is a powerful tool to help find email messages anywhere in Outlook. Save money with car Jul 31, 2024 · Par exemple, vous vous souvenez d'une phrase et vous souhaitez connaître le message électronique qui contient cette phrase spécifique. It Outlook that negative term is NOT. Open Advanced Find (shortcut key: CTRL+SHIFT+F) Select the Advanced tab Create the following search query Field: Subject Condition: contains Value: Apr 22, 2024 · Choose the inbox you want to search, then click on the Search field at the top of the window. Select All Mailboxes. 0 = Outlook 2016, Outlook 2019 or Outlook for Office 365, 15. For example, if you search for "project" either with or without quotes, Outlook will return all messages with the word project, projects, projector, projecting, etc. Mar 22, 2023 · In addition, you’d set the Search Scope to Current Mailbox. In the Search Mail and People box, type the name of the person, group, or resource you want to search for, and press Enter. In the email message or item you're creating, on the Format Text tab, in the Editing group, choose Replace. Dec 5, 2018 · Ideally, it should work just as a google search when putting quotation marks around the search phrase. So, I search for 'body:"2/10"' to look for "2/10" in the body of any message. 2-click on dropdown icon. The instruction is to include the phrase in quotes. If Window indexing is the cause of the issues, MS should remove the need to use Windows Indexing . If still no results, please verify the Indexing is complete. To get the most out of Outlook’s search function, use the following advanced techniques: Use quotes to search for exact phrases: If you want to search for an exact phrase, put it in quotes. For example, there is a sentence “new order xx54235” existing in an email, but you just remember the partial word 235, then you want to search for the email with this partial word 235. Last, click OK button. The search treats numbers that are connected to words (no spaces between the word and the number) as part of the word. Jul 31, 2024 · Search partial word or string in Outlook. Now the word is list in Text section in Text Contains dialog. The Ribbon will automatically display the Search tab. Aug 23, 2024 · Recherchez plusieurs mots dans Outlook pour trouver les e-mails contenant tous les termes spécifiés. Type a keyword or phrase related to the email you’re looking for. , a specific name, subject line, or keyword). Aug 27, 2024 · Using Outlook’s Natural Language Search. I want a rule to apply to an exact phrase, not to individual words within the phrase. To search for emails in Outlook precisely using search operators, enter your search keywords in the Search box. Sep 25, 2024 · Find and click Search and Indexing, and click Run the troubleshooter. This only applies to incoming emails in your account. Considering that you may try to enter "body:(Alice AND Bob AND DesiredWord) AND (NOT "Don't want this phrase")" directly in Search bar, i tried too and get the correct search result. Press F4 or Fin Jul 9, 2020 · Microsoft has dropped a new Search box into Outlook's title bar. For example, you can search for all the messages sent by Sara. The Search box in Outlook desktop apps is above the Message List. Use the Top Bar to start Search or use the Search tab if your Outlook is set up that way. Viewed 10k times Aug 22, 2024 · Please follow below steps to search your keyword in an email’s message body/text in Outlook. com, Hotmail. This makes it very hard to search, because the most specific I can be is to come up with a 1 word search. From: filters your search results to only show messages sent by a specific person. Select Search Tools > Indexing Status from the Search menu. This can include You can search for and replace or remove character formatting. Type the required word into the search box and select the subject field and message body option In . Gehen Sie in den E-Mail-Ordner, in dem Sie E-Mails suchen möchten. and" PT "but the above two searches returned all instances of PT - even those in the middle of or at the ends of words and those containing lower case pt. Utilisez des techniques de recherche avancées pour une récupération plus précise des e-mails. Apr 30, 2019 · The "Exact Phrase" search option does not work. Nov 21, 2011 · If these words are always next to each other, then you can simply add that single phrase to the “specific words” list. Remember to back up your registry before making any changes, and if the issue persists, consider reaching out to Microsoft Support for further assistance. com account. Kutools for Outlook can help you enable the Query Builder in Advanced Find dialog box with only one click. In your example it would only find items which start with 2788. Breaking down the example Outlook’s search function is user-friendly and offers simple keyword-based searches. Search Options in Outlook: Refine Your Results Do a basic search in Outlook You can use the search box on the toolbar to search in the current folder or view. If you were to type in “plus” in the Search Box, it will find messages that contain the letters “p-l-u-s” in that order. The issue is that Outlook search shouldn't need to use Windows Indexing; it just needs to search within the inboxes for emails matching the search terms. ; Use the Keyboard Shortcuts. Normally, if you enter a phrase into Outlook's search box When you type words into the Search box, Outlook scans both email messages and many types of attachments for that word or phrase. It must match both words (AND), not one or the other. I start with the Top Bar. Performing a Boolean Search in the Search field of Outlook 2013 / 2016 / 2019 / 2021. Advanced Find is an excellent feature for narrowing down searches, but it’s not very handy for finding emails in a pinch. com or Live. To perform a basic search: Open Outlook. You may try to visit the link below on how to refine your search. } either with or without quotes, Outlook will return all Items whose subject contains the word project, etc. If you want to add more words, repeat above step to add them one by one. Go to the folder or view that you want to search, such as Mail, Calendar, or People. The rule is: Apply this rule after the message arrives. Aug 23, 2024 · One click to enable Query Builder and easily search with multiple keywords in Outlook. The search bar is located at the top of the Outlook window (desktop) or at the top of the screen (web). 21348)] Trythe following: Within Outlook, select Search > Search Tools > Advanced Find; In the Appointments and Meetings tab Search for the word(s): field enter the word (including special characters) you are trying to find (e. It has to be in capital letters. Suppose that you would like to retrieve all emails from your current mailbox that do not contain “Zach” in the Sender’s name. For more details with screenshots see the article How to search entire specific phrase in Outlook? Jul 26, 2022 · To search for an exact phrase in Outlook O365, type it into the search box at the top of the page inside quotation marks (""). Then all emails in this email folder which contain the entire specific phrase will be listed out. Sep 15, 2022 · Microsoft Outlook offers a search function which relies on Windows Search service to find emails from your accounts. Do one of the Oct 6, 2024 · 8 Outlook Search Tips to Find Emails Instantly. Using Quotation Marks for Exact Mar 21, 2024 · Using the built-in search in Microsoft Outlook, here’s a list of useful search commands that you can use: Keywords: Simply type any word or phrase to search emails containing these in the subject, body, or sender/recipient fields. You can search for a specific word or phrase and change the font color, for example, or you can search for specific formatting, such as bold, and change it. In addition to using Outlook's built-in search tools, you can also create a Search Folder to save your search as a virtual folder. To search in all email folders, click "All Mail Items" under the Search tab. Now it works like that: I type "green", it looks for all mails that contain word "green" or any other word like "greenberg". The easiest search Outlook email is the keyword search. CTRL + E to Open the search bar to search across all emails. At the bottom of the search results, select Search People. For example, type "Invoicing overview" to see all emails in the current email folder containing that phrase. Search email. Shift to the Mail view, and double click to open the email that you will search for an exact match to character strings (whole word only). Here’s how you can do it: Open Outlook Web App and go to your inbox. Enter the search text next to Find What. It’s most simply done from the Instant Search field at the top of our inbox. Type your search term in the space. F4 does nothing. At first glance, it's very similar to the old Search box, but it has a lot of new tricks up its sleeve. Type a name, subject, or phrase which is included in the email message that you want to find. PT that is, space PT space. Here's how to use the feature effectively. This way you shouldn't get matches on a subset or differently ordered set of words. Basic Outlook keyword searches. com, MSN. How can I search for keywords in Outlook? 1. Refine your search by searching only in Your contacts or Directory. com/yt-d-all-coursesDiscover how to efficiently use the search fu Sep 19, 2024 · Click New button, then in the popping Search Text dialog, type the word that you want to use to filter emails in New Search Text section, and click Add button to add it to Search List. Geben Sie dann die gesamte Phrase ein mit Anführungszeichen im Suchfeld. Feb 9, 2024 · This is how you can search for keywords in Outlook emails. . For example, I want to search for NoName Bank, but my search results shows me email messages which contain both words, but not necessarily together in the email. NOTE: The search is case-insensitive, so May 27, 2021 · Open Outlook. ; In the search box, enter your search query. In the upper-right corner of the Outlook window, enter your search word or words in the search box . Click on the search box to take full advantage of the built-in filters Outlook provides. I want to find only messages containing the word "Project". Enter Your Search Query: In the search bar, enter the keywords or phrases you’re looking for (e. and so on but none of those work for me : Feb 11, 2015 · Click into the search box, follow the SEARCH tab on a ribbon, click the Search Tools button in Options group and select the Advanced Find option. anywhere in the sender name, subject, message body Mar 28, 2024 · Example 1: Search Emails Using “AND” in Outlook Suppose that you would like to retrieve all emails that contain the words “NBA” and “Data” in the subject. Training:) Mar 25, 2025 · 3. Apr 21, 2021 · If your Outlook data is indexed by Windows Search, you'll not only get lightening fast search results within Outlook but also outside of Outlook such as the search fields in Windows Explorer and the Start Menu. This can be done via the dropdown list next to the Search field or the Scope group on the Search. The Outlook search commands are, amongst others, a combination of rather logical operators like AND, NOT and OR. Apr 25, 2018 · I tried to search Outlook Calendar meetings looking for the standalone character string PT . a) contains b) is c) doesn't contain d) word starts with . Outlook also allows you to use natural language search queries. In Outlook Desktop, you can override the default search location setting by using the left side dropdown in the Outlook Search Bar. This means you can enter your search criteria in a natural language, just like you would 🔥 400,000+ professionals trust our courses—start your journey here 👉 https://link. Reference: How to search in Jul 26, 2023 · How to search for an exact phrase in Outlook using search operators. Note 2: For more information about using Instant Search see the guide; Instant Search query commands reference Nov 15, 2023 · Outlook search offers the flexibility of using Boolean operators to create more refined and complex search queries. Click on the search bar at the top of the page. 2. searching for "hello world"--I'm not only seeing matches for hello world , but also for both hello and world . In this article, we will explain how to effectively search emails in Outlook using search operators and the search menu. For this, many search operator and fields are available. Regarding your concern, you can create an inbox rule and use, "it includes these words" option to help Outlook to delete Jul 31, 2024 · Suchen Sie in Outlook nach einer bestimmten Phrase. Refine your search results Jul 1, 2014 · I wish to create an Outlook rule that matches two non-adjacent words in the subject line. The keywords entered will not be combined with any command. Follow Followed Like Thread Link copied to clipboard Search is a powerful tool to help find email messages anywhere in Outlook. This will exclude any emails from the specified sender in the search results. ; Outlook 2010, 2007, 2003: Open a message. Click on it to access the search function. Jan 16, 2019 · When I performed my search query, I got some unexpected results where the words I was searching for weren’t even included in the email. Mar 7, 2019 · Just fill out that form and type NOT in front of the "from:" field so the query in the Search field looks like; keyword NOT from:name. Download the free desktop and mobile app to connect all your email accounts, including Gmail, Yahoo, and iCloud, in one place. However, with Microsoft Outlook’s robust search functionality, you can quickly and easily find the emails you’re looking for. Outlook treats number connected with words as single word. So I put quotation marks around the phrase. Aug 22, 2024 · If you need to search for an exact match to character strings (whole word only) in an email in Outlook, please follow below steps: 1. To do so, click the Search bar along the top ribbon in Outlook and then type the following: Sep 24, 2016 · If you want to filter out some results from a search in Outlook, you can use a ‘negative search term’. The Outlook Oct 28, 2017 · Outlook will perform specific actions on emails as they arrive based on your criteria. Outlook displays the search results on the Apr 8, 2021 · How to Use Outlook Search Operators . Jan 26, 2023 · 1- Kindly put the cursor in search box then choose all mailbox. Jan 7, 2024 · Open Outlook, then navigate to FIle > Options > Outlook Options > Search > Indexing Options, and make sure Outlook is selected. Additionally, when you type words into the search box, Outlook scans both email messages and many types of attachments for that word or phrase. Enter your search query using the following format: subject:(keyword1 AND keyword2) May 12, 2015 · HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\xx. Instead, it gives me results for "2" OR "10". Adding more options can help you add Jul 31, 2024 · Search entire specific phrase in Outlook. Mar 20, 2013 · You can also use the buttons on the ribbon to achieve the same search without having to type the word attachment if you want. Within the Query Builder tab, you can add multiple search keywords, and specify the logical relationship "AND" or "OR" amount these keywords. xelplus. Aug 29, 2024 · Whether you need to search for a specific phrase or topic, or search for emails that contain two specific words, Outlook’s search function is the perfect tool for the job. Removing the "/" to search for "2 10" made no difference. Oct 18, 2021 · I would like to see if there is a way to search for outlook emails which the passing text doesn't not belong to the emails ex: emails: from:person-a to:person-b subject:something-nice from:person-a to:person-b subject:something-ok Mar 22, 2023 · As opposed to Instant Search, Advanced Find can return exact results for words which start with a special character. You can open the advanced search in Outlook by clicking on the dropdown in the search box at the top. 5. How can I configure Outlook to only search for the words in the message itself and not look into the attachments? Nov 8, 2024 · Advanced Search Techniques. Note 1: If you need to repeat this search quite often, then you can create a Search Folder for this in the same way. Remember: Sanjay: Will return any document with the word Sanjay Use calendar search to find events and meetings in your Outlook calendar. For example, type “new method for archive” in the Search box. So, for example, if you type “ray” into the Search box, Outlook will return messages that contain “ray, Ray, Raymond, and rays, but not disarray or tray. Apr 9, 2019 · Yes, to search for an exact string, you must use quotation marks. Refine your search results Mar 28, 2024 · Example: How to Exclude Keyword when Searching in Outlook. Narrow your search location. That is the ‘gotcha’ that most people screw up on if they know about the use of NOT in Outlook. To clear the search filter and view all items in the selected mail folder, click in the Search box, or on the Search tab, select Close Search. If you're using Outlook 2016, it's Search Tools > Advanced Find > add your phrase in double quotes , change In: to be subject and message body > Find Now . Use the Outlook Search Bar. Eg, searching for "John Smith" should return all emails with both John AND Smith in them. We can rebuild index to check the result. You can use quotation marks around a phase to search on words in that exact order. Feb 16, 2022 · Outlook’s indexed search is fast as long as you know the exact beginning of the word or string that you are looking for. May 18, 2023 · 3. To do so, click the Search bar along the top ribbon in Outlook and then type the following: NOT from:Zach [using Microsoft Outlook for Microsoft 365 Enterprise at my company, Version 2008 (Build 13127. For more about using custom queries see; Instant Search query commands reference When you select an option, Outlook adds a special script to the search box to limit its search. For example: NOT from: "John” ----> This will excludes messages sent by For example, to search for an exact phrase use the "is (exactly)" condition: Click Search Tools, Advanced Find; Go to the "Advanced" tab; Use the "Field" dropdown to select the field you wish to search in; Select the desired condition (for exact searches "is (exactly)") Enter your desired search term in the Value field, then click "Add to List" You can search for and replace or remove character formatting. In the Search dialog box, select Contacts from the Look in drop-down list. A drastic way to get back the old non-indexed search back would be to remove Outlook as an indexed location in Windows’ Indexing Options. Instead, what outlook search does is give me everything with John OR Smith. – Apr 27, 2021 · 1. This will help to check the issue. from *** Email address is removed for privacy *** move it to the example folder Nov 20, 2024 · To perform an “and” keyword search in the subject line using Outlook Web App (OWA), you can use the Advanced Query Search (AQS) syntax. Feb 16, 2022 · Correct, Instant Search doesn't provide that search option and will only find the items that contain a word that begins with your search string. Outlook will display a list of results that match your search query. Apr 25, 2024 · Outlook uses what's called prefix matching when searching. Aug 31, 2016 · When I try to find the emails whose subjects contain the specific phrase “Outlook Repair” in a mail folder by instant search, I get multiple uncorrelated emails which only include one word of this phrase – “Outlook” or “Repair”. anywhere in the sender name, subject, message body Aug 22, 2024 · If you need to search for an exact match to character strings (whole word only) in an email in Outlook, please follow below steps: 1. Is it possible to somehow change the default behavior of quick search in Outlook 2010? I want to force it to show exact match while searching with quick search. com". Do one of the Jan 3, 2025 · Searching for specific words or phrases in a vast pool of emails can be a daunting task, especially in a busy inbox. 0 = Outlook 2010). If these words are not always next to each other, then there is no way in Outlook to do this with a single rule but you can achieve this by creating 2 (or more, depending on the amount of words that you want to check on) rules. Many times, you may not find the correct emails and need to fine-tune the keywords for getting accurate results. I get back results for tab for example where it highlights it as a match. Search your calendar. Oct 21, 2018 · DavidPostill is right. Let’s take a look at the options. In the Search for the word(s) field, type the word you want to search for. Type AllowPhraseMatch, and then press Enter. If you want to search for only a part of a word, like the middle or ending, you’ll have to use the much more cumbersome Advanced Find. ” Also, the search treats numbers that are connected to words (no spaces between the word and the number) as part of the word. Feb 10, 2025 · Step 2: Locate the Search Bar. In the Advanced Find dialog box, go to the Advanced tab and configure the search criteria: 1). To further confirm if your issue is related to your current search settings, please try to change the scope of your search and check if there're any differences. To exclude a specific sender's email in the search results, you can use the following search query: "-from:sender@email. Published Oct 6, 2024. By combining keywords, phrases, and operators, you can create powerful search queries that precisely match your search criteria. Select Find. Select the search bar, located above the Outlook ribbon. Shift to the Mail view, and double click to open the email whose message body you will search the keyword in. However, the search’s logical operators provide an alternate way of narrowing down search results in Outlook. Jan 18, 2016 · When you want to include words which start with special characters in your search query, you’ll have to use the Advanced tab of Advanced Find. Upon further investigation, I found out that these words were mentioned in the attachments of those emails. I tried . The three primary Boolean operators that can be used in Outlook search are AND, OR, and NOT. For example, "Hello World" will search for the exact phrase "Hello World" instead of individual words. anywhere in the sender name, subject, message body Jan 25, 2023 · When you type words into the Search box subject, Outlook scans both email messages and many types of attachments for that word or phrase. Please do as follows. Reference: How to search in Outlook - Microsoft Support. Apr 16, 2024 · I am looking for the equivalent of Ctrl-F in say Word or Edge but Ctrl-F in outlook is reserved for forward. Subject: To find emails with specific words in the subject, use subject: followed by your May 5, 2020 · The key to using Outlook's search interface effectively is to know what Outlook is really looking for when you enter a search term. Set the scope in the drop-down box next to the Instant Search field, or in the Search tab. Click More and then Attachment Contains. I’m having the hardest time in outlook o365 searching for the phrase “(AB”. This will search all emails in the current email folder which contain the entire specific phrase. Then type the entire phrase with quotes in the Search box. Select the Calendar icon . Click on the Find Now button. Click on the search bar at the top of your inbox. However, the rule is applying to emails that contain any word within the phrase. Try using the Search and Indexing troubleshooter or update Outlook to resolve search-related issues. Apr 29, 2021 · For example, type "this is my search" in the Search box. Using And, OR operators can help you find things quickly. Apr 9, 2024 · How to search in Outlook - Microsoft Support. Comme d'habitude, vous tapez la phrase entière dans la zone de recherche, mais le résultat de la recherche affiche tous les e-mails qui correspondent aux propriétés qui contiennent un seul mot ou plus dans la phrase. Ask Question Asked 5 years, 9 months ago. Without the quotes, search is supposed to match any word in the search string, but with quotes it's supposed to match the entire string. This is a reference guide to these operators and fields and how to use them. Click Field > All Mail fields > Subject, Message, or any other field as needed. Sign in to your Outlook. 3-type the word Accepter for example in Body-->Search. Jan 3, 2020 · Hi I am an independent advisor and hoping to help you today. Performing a Boolean Search in the Search field of Outlook for Microsoft 365. Search will look for words in the subject, location, message body, attachments, organizer, and attendees of you events. Subject: filters your search results based on the subject line of Search is a powerful tool to help find email messages anywhere in Outlook. Refine your search results Aug 28, 2024 · Outlook search uses Prefix Matching, has a Search Scope, and can only search a minimum word count. For example, if I want to search for messages that May 24, 2024 · Utilize quotation marks: If you are looking for an exact phrase or term, enclose it in quotation marks. uvb rsowv eaqpbp mmuvg qacttc edgoc rlzh jzmgkpa pdj qtfeqfs tsa bzmgy hahv disfty vwcelu